AGM 2020 Agenda

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WILLISON PARK TENNIS CLUB INC.

ABN 60 256 286 459

AGENDA FOR 87TH ANNUAL GENERAL MEETING

WEDNESDAY, November 30th,  2020

8 pm, to be held via Zoom

Join Zoom Meeting
https://us02web.zoom.us/j/89917648332

Welcome

Apologies

Confirmation of the 2019 AGM minutes

Annual Reports

President’s Report

Treasurer’s Report

2019/20 Statement of Receipts & Payments

Membership Report

Mid-Week Ladies Report

Junior Convenor’s Report

Senior Convenor’s Report

Coaching Report

Approval of membership fees for the 2021/22 membership year

Confirmation of Complimentary Adult Membership for Committee Members for coming year

Election of Office Bearers

General Business

 

Minutes from last year's AGM

 

WILLISON PARK TENNIS CLUB INC.

ABN 60 256 286 459

MINUTES OF 86TH ANNUAL GENERAL MEETING

THURSDAY, August 23RD 2019

7.30 pm, held at Willison Park Tennis Club

 

Present:

Rowena Donaghy, Annette Sheppard, Jan Slater, Anton Soepardi, Denise Taylor, Garry Zhu, Timothy Sheppard, Rosemary Walker, Daniel Watts

Apologies:

Helen Betts O’Shea, Anthony O’Shea, Avril Betrose, Colin Walker, Gwen Brickhill, Helen Young, Ray O’Halloran

 

Rowena Donaghy welcomed all members present and declared the 86th Annual General Meeting of Willison Park Tennis Club open

Confirmation of the 2017/18 AGM minutes:

Moved:  D. Taylor

Seconded: J. Slater

The minutes of the 2018 AGM were confirmed as a true record of that meeting.

 

Annual Report

The annual report was presented by the outgoing committee. (See the attached annual report).

  • R. Donaghy presented the President's report and Treasurer’s report
  • Other report’s summary comments made by Anton Soepardi - (Membership), Jan Slater (Mid Week Ladies), Rowena Donaghy (Night Convenor), Daniel Watts (Junior Convenor), Annette Sheppard (Coaching)

 

Receipt of Annual Report

Moved:    R. Walker

Seconded: C. Onions

 

Approval of membership fees for the 2019/20 membership year

It has been decided subscription fees will remain as presented in Membership Secretary's report for next financial year. There is no financial reason to do so at present.  The Committee reserve the right to alter this decision should maintenance fees of the club materially increase

Moved: R. Donaghy

Seconded: D. Watts

 

Confirmation of complimentary membership for 2019/2020

In light of the small number of volunteers on the committee, it was agreed memberships to be paid to all volunteers President/Treasurer/Night Convenor, Membership Secretary, Secretary, Junior Convenor, and Mid Week Ladies Representative.

Moved: D. Watts 

Seconded:  C. Onions

Election of Office Bearers:

Rowena Donaghy declared all positions vacant and read nominations that had been received for executive positions and general committee members.

The following people were duly nominated from the floor and elected to the 2019/20 committee.

 

PRESIDENT

Rowena Donaghy

  • Nominated: R. Walker
  • Seconded:   D. Taylor

VICE-PRESIDENT:

Daniel Watts

  • Nominated: R. Donaghy
  • Seconded:   C. Onions

TREASURER:

Rowena Donaghy

  • Nominated: D. Watt
  • Seconded:   C. Onions

SECRETARY:

Carmel Onions

  • Nominated: R. Donaghy
  • Seconded:   J. Slater

MEMBERSHIP SECRETARY:

Anton Soepardi

  • Nominated: R. Donaghy
  • Seconded:   C. Onions

MID-WEEK LADIES REPRESENTATIVE:

Jan Slater

  • Nominated:  D. Watts
  • Seconded:    R. Donaghy

JUNIOR CONVENOR:

Daniel Watts

  • Nominated: C. Onions
  • Seconded:   R. Donaghy

NIGHT TENNIS CONVENOR:

  • Vacant

 

GENERAL BUSINESS

  • Annette Sheppard – Addressed the meeting, reporting on the progress of the coaching program at WPTC and the many coaching and social programs and events being run. The team are seeing continued growth in coaching participation numbers
  • Grant – there is one for $12,500 specifically for lights - due in September – should we pursue it?  Will reduce the power costs, allow us to run the lights and the heater and we can replace half of our lights in one go (full cost $20,000).

 

Meeting closed at 8.50pm