Membership

Constitution

PARA HILLS TENNIS CLUB INCORPORATED CONSTITUTION

1. NAME

The club shall be called the Para Hills Tennis Club Incorporated.

2. OBJECTIVES

The objectives of the Club shall be:

  1. to promote and control the game of tennis in the Para Hills area 
  2. to cooperate with other tennis clubs and bodies for the purpose of furthering the interest of tennis generally
  3. to arrange and manage competitive and social tennis
  4. to borrow and raise funds for the club as the committee deems necessary
  5. to lay out, construct, purchase, furnish and maintain any works, tennis court building and equipment, under the control of the club relating to tennis
  6. to affiliate with other Tennis Associations or bodies as required

3. MEMBERSHIP

Membership is open to any person subject to approval by the committee

4. LIFE MEMBERS

Shall be elected at an Annual General Meeting or Special General Meeting upon recommendation from management committee by reason of services rendered to the Club, administrative or otherwise, which have been of outstanding value to the club over a period of at least ten years. Only one Life member shall be elected in any one year.

Life Membership entails:

  1. Free Social Membership for life
  2. Right to vote and attend at all meetings of the club.

5. SUBSCRIPTIONS

The amount of subscriptions and type of membership for the year shall be fixed at the Annual General Meeting.

Subscriptions are due on 1st September and must be paid upon nomination for social players and by the third match for competitive players.

6.OFFICERS

The Officers of the Club shall consist of:

President, Secretary and Treasurer

No two members of one family shall act as Officers at the same time.

7. ELECTION OF OFFICERS

Officers shall be elected at the Annual General Meeting of the Club and shall automatically retire each year but will be eligible for re-election.

8. SECRETARY’S DUTIES

The Secretary shall give the notice of and attend all meetings of the Club and shall keep minutes and also attend to any correspondence.

9. TREASURER’S DUTIES

The Treasurer shall keep full and accurate records of all money received and expended on behalf of the Club. Ensure that Bank statements are at meetings for perusal by Committee if requested.

10. COMMITTEE

The Committee shall consist of:

President, Secretary, Treasurer and at least 6 senior members, one of whom may represent Social Members. The Committee shall meet at no longer than six weekly intervals.

11. VACANCIES

Any vacancies of Club Officer or Committee Member shall be filled by approval of the members of the Committee.

12. ELECTION OF COMMITTEE

The members of the Committee shall be elected annually at the Annual General Meeting of the Club.

13. QUORUM AT COMMITTEE MEETINGS

No business shall be transacted at a meeting of the Committee unless there are four members present.

14. EQUALITY OF VOTES

The Chairman shall have a deliberative vote at all meetings and if there shall be an equal number of votes upon any question, the Chairman shall have a second or casting vote.

15. POWERS OF COMMITTEE

The Committee shall have the power to reprimand, suspend or expel any playing member who in the opinion of the Committee has been guilty of misbehaviour.

The Committee shall have the power to carry out the rules of the Club.

The Committee shall have the right to expend money on the hiring of courts, purchase of balls and associated equipment – the majority of the Committee must approve such expenditure.

16. RECORDS AND REPORTS OF COMMITTEE METINGS

The Committee shall cause proper records to be kept of all its proceedings and actions, shall from time to time report to club members. Minutes of meetings shall be available to any member of the club for inspection.

17. ANNUAL GENERAL MEETING

The Annual General Meeting shall be called by the Secretary, giving 14 days notice, and shall be held during the first two weeks of August each year. No business shall be transacted unless there are 15 senior financial members present.

18. BUSINESS AT ANNUAL GENERAL MEETING

  1. To receive the Secretary’s Report and the Treasurer’s financial statement
  2. To determine fees for the ensuing year.
  3. To elect officers for the ensuing year.
  4. To consider and determine Notices of Motion.
  5. To consider and determine any other business concerning the Club.

19. REQUISITION FOR SPECIAL MEETINGS

The Secretary shall, on the requisition in writing of at least four financial club members, call a special meeting of the Club with 14 days notice.

20. PRESIDENT

The president shall preside at all meetings of the club, and in his absence, such other Committee member shall preside as appointed by the Committee members present.

21. VOTING

Any resolution, except an amendment or addition to these rules, will be carried by the majority. General rules of debate shall apply. At any meeting of the Club only senior financial members are eligible to propose, second or vote on any motion.

22. ALTERATION OF RULES

Any of these rules may be altered or rescinded and any new rule added thereto by a two thirds majority of the votes of senior members present and eligible to vote at a general meeting of the Club provided that particulars of the proposed alteration, recession or addition shall have been given in writing to the Secretary.

23. CLUB FUNDS

The funds of the Club shall consist of subscriptions by members and any other money raised by any other means, donations etc.

24. BANKING

All funds of the club shall be paid into the account of the Club at such bank or building society as the Committee may from time to time direct. All cheques drawn on the Clubs bank account shall be signed by two officers of the club.

25. AUDITING

An Auditor appointed prior to the Annual General Meeting, who shall not be a member of the Para Hills Tennis Club, will audit the books of the club.

26. HONORARIUM

An honorarium may be paid to the Secretary, Treasurer, Junior Coordinator and Night Tennis Coordinator subject to Committee