Purpose

Eildon Park Tennis Club (EPTC) is committed to providing a safe, healthy and welcoming  environment for our community. This policy sets out how smoking and vaping are managed at EPTC facilities, games, training, events, functions and other club-related activities. It supports our duty of care, reduces exposure to second-hand aerosol/smoke, protects children and young people, and upholds the reputation of EPTC and its partners.

Scope and Definitions

This policy applies to all EPTC members and visitors.

Smoking includes the use of any tobacco product, herbal cigarette or similar device.

Vaping, including e-cigarettes, means using any device that heats a liquid to produce an aerosol (with or without nicotine). For the purposes of this policy, vaping and e-cigarettes are referred to as vape or vaping.

The EPTC venue includes all indoor areas, verandas, outdoor courts, surrounds, spectator areas, paths, car parks, kitchen/bar, BBQ areas and any area hired or controlled by EPTC for an event.

Principles

EPTC complies with all applicable Victorian laws and local requirements about smoke-free and vape-free areas.

We prioritise children’s health and positive role-modelling. 

We support people who are trying to quit and will promote support resources.

Our minimum standard is the law; EPTC may set stricter venue-wide rules where appropriate.

Smoke/vape-free area (24/7)

All spaces inside the club’s perimeter fence are smoke-/vape-free at all times, for all activities, events and private functions. This includes (but is not limited to):

• All indoor spaces: clubhouse, changerooms, toilets, storerooms, sheds.
• All activity areas: every outdoor court, practice/warm-up space, and training area.
• All spectator areas: seated or standing, covered or uncovered.
• Food & drink areas: kitchens, BBQs, and any outdoor dining or drinking areas.
• Access & circulation: verandas, decks, entryways, gates, paths and thoroughfares commonly used by children and families.
• The car park (other than for the designated smoke/vape area.  Refer to clause 5 below.

Designated Smoking/Vaping Areas (DSA)

When lawful and appropriate (e.g., during adult-only social events), EPTC may permit smoking/vaping in a DSA.  This area is located on the upper grassy bank across the car park opposite the club house (the east side of the car park away from entry gates, congregation points and pedestrian flow areas).  Butts must be removed by the individual and placed in an appropriate receptacle. 

Sales, Promotion & Imagery

EPTC does not sell cigarettes, vaping devices, e-cigarettes or related products.

Where possible, EPTC channels (website, socials, newsletters) will not depict volunteers, members, coaches or players smoking or vaping at club-related activities. 

Support to Quit

EPTC encourages individuals to seek support with reputable resources such as:

• Quitline 13 78 48
• Visit www.quit.org.au

Policy Administration

Policy Approver: EPTC President

Policy Endorsement: EPTC Committee (majority vote) on 12 November 2025

Effective Date: 13 November 2025

Review Date: 13 November 2028